DKV EURO SERVICE GmbH + Co. KG is the leading service provider on Europe’s roads. To enable smooth operation in the transportation industry, the Düsseldorf-based company provides an extensive service package ranging from transit services and transparent toll billing right up to truck services.

To manage and archive its myriad records, invoices and other business-related documents in SAP, DKV EURO SERVICE selected the comprehensive and GDPdU* compliant document management solution EASY ENTERPRISE. The extensive project was completed successfully in February 2007; it is the basis for further rollout in the DMS and workflow sectors.

Extensive project requirements: a cross-platform solution

Extensive requirements: In addition to revision-proof storage of SAP data and outgoing documents as well as replacing the legacy archive in the filling station records sector, the solution to be deployed needs to integrate with the BIS:PLM Server of SEEBURGER AG for Electronic Data Interchange archiving (EDI). Add to that archiving legacy data from systems hosted by the service provider OEDIV (Oetker Daten- und Informationsverarbeitung GmbH & Co. KG) as well as linkage to the EMC Centera storage system.

After reviewing the DMS solutions in question, DKV EURO SERVICE selected EASY ENTERPRISE. The Düsseldorf-based service provider had already been aware of EASY as one of the most successful providers in the market for SAP archiving software. Also, OEDIV had already selected an EASY solution. At the end of the day, however, the modern, cross-platform architecture of the EASY ENTERPRISE.x Archive Server that should enable certified EMC Centera integration, and therefore trouble-free archiving of the huge data volume, was the decisive factor:

about 104,000 outgoing SAP invoices per month (SAP archiving)
about 50,000 incoming/outgoing EDI invoices per month (file server archiving)
ca. 2.1 GB HOST legacy data
about 2 million legacy data items to be migrated (filling station records)

Throughout Europe, some 450 users can access the system. It is accessed both via the browser and via SAP GUI.

Requirements & targets

  • Lots of additional functions and benefits
  • High-availability, true scalability and efficient load-balancing
  • Cross-platform architecture
  • Simple implementation, administration and operation
  • Easily integrates with any existing IT environment
  • Failover through intelligent clustering
  • Extremely powerful
  • Simple connection of applications