EASY Archive enables centralised and auditable storage of all information in a company and a quick search for their contents. EASY Archive captures any type of bulk data, structuring the document flow via integrated workflow functions, and ensures revision-proof long-term archiving. Intuitive, ergonomic interfaces enables business users to process information quickly and also to search according to years in a matter of seconds.
By means of additional solutions, information from existing data systems, such as an e-mail client or ERP system, can be recalled and displayed when required. Through seamless integration into existing information systems and their user interfaces, business users stay in their familiar working environment and do not have to change to a different user interface in order to search for information.
In the various sectors and departments within a company, documents, whether in written or electronic form, are created copied, redistributed and collected. Part of this information is less important, such as advertising in incoming mail, and only requires a brief review. Other information, such as personnel files, are in turn business-critical and require accurate viewing and secure retention so that information is not lost and can be recovered quickly.
The amount of different types of information remains a major challenge to the company: Can it be ensured in the future that all important and relevant information about a business process can be retrieved quickly via a central entry point? Is it possible to access relevant information from different connected IT systems? Can the right information be provided securely to the right people at the right time?
With EASY Archive, you are always on the safe side
- Legal requirements are securely met
- High availability with no downtime
- Automatic control of retention periods
- Reduction in database volumes by avoiding multiple filing of the same information (single instance)
- Comprehensible information about activities that are associated with documents or information
- Employees in different countries work in their own language
- Seamless and easy integration into existing IT infrastructure and ERP solutions in your company
- Fast, simple and comprehensible distribution of documents
- Subject indexing of document attachments
- Comprehensive version management
- Filing of documents by content-dependent organisation
- Easy to use search options for content and structural features
- Enhancements of standard functionalities through integrated scripting engine
Do the filing – in your own way
- Long-term archiving and flexible connection to a variety of different storage systems
- Direct connection to existing user management systems
- Structured storage and display of e.g. supplier, customer or project files
- New flexibility with adaptive structures to fit any information to your needs