The financial sector: Not yet on board with the cloud

The cloud holds huge potential for the ECM industry. On demand cloud services, in conjunction with new deployment models, make the ECM attractive to totally new customer groups – for instance, for small to mid-sized companies who had shied away from introducing an ECM before due to costs and added effort. But especially in departments with critical information, there’s still some work to be done convincing decision-makers that the cloud is worth it.

 

Accounting departments hold back

At least, that’s what it seems like after reading the Microsoft and IBM IT cloud index. It shows, in black and white: while IT departments use the most cloud applications, and are most likely to be accepting of it to provide service solutions, it’s exactly the opposite in financial divisions. Here, users seem to give precedence much more often to protocols and classic on-premise solutions.

 

There are two reasons for this: first of all, companies who have already installed IT solutions don’t want to change if they don’t have to. Sort of like the old saying: “Never change a running system.” But on the other hand, especially in the areas of accounting and bookkeeping, there are often doubts about outsourcing critical company data and saving it in the cloud.

 

Still some convincing to do

When it comes down to it, consultants are frequently indicating that they have doubts about the cloud. Not just in the accounting division, but also in areas like human resources. But if we try to look at this fact positively, it’s clear these misgivings also offer a major opportunity.

 

To put it plainly: the fat lady hasn’t sung on this issue yet. If there are companies willing to diffuse safety-related concerns – for instance by trusting in highly secure, reliably available computing centres in Germany like EASY does – they’ll have some good arguments to make. These kinds of computing centres put a quick stop to hackers and access by agencies, and can offer actual physical deletion of data, just like EASY, without vendor lock-in. One thing’s clear: the advantages of the cloud are too great to keep them from being of interest to financial divisions in the long term.

Digitalization in the healthcare industry: It’s high time

The German Bundestag passed the E-Health Law in December, opening up the pathway towards storing patient data digitally on health cards. Great news! Digitalization often speeds along so fast that our legal processes can’t keep up. The E-Health Law, on the other hand, is one example of the fact that things can go quicker. Passed by the Federal Cabinet in May, it passed the Bundestag at the beginning of December in its first reading.

 

All data on one chip

The advantages for the healthcare industry are enormous, and could even save lives in some cases. Chips included in patient health cards will alert doctors about existing illnesses, medications, or allergies during emergencies in the future. This way, they’ll know all about the patient, even if he arrives disoriented or unable to communicate. As long as German law respects data security, not even the “mega data collection” feared by critics represents a truly threatening scenario.

 

High acceptance, even today

Doctors and patients are often much farther along in their thinking than data protection experts believe. 44 percent of doctors, according to a survey by the “Ärzte-Zeitung,” believe that apps will be used to support everyday treatment in just a few years. These could help monitor patient health, especially if patients live far away from the doctor’s practice, as is common in rural areas.

 

Patients are just as open to new technologies, as a representative survey commissioned by a physician rating portal recently found. 80 percent would be happy to book their appointments online, 63 percent would prefer to order their prescriptions online, and 27 percent would even take advantage of an online consultation. The most positive result, from EASY’s point of view, was that 39 percent of patients are in favour of digital patient files.

 

Are things speeding up?

With so much support, we can only hope that digitalization in the healthcare industry can really take off following the new E-Health Act. We hope that interoperable, digital patient files can become the norm in hospitals and doctor’s practices everywhere, and that the new health card will soon become a true “patient file to go.”

 

This will be nothing but beneficial for patient care, even as it lowers costs. In Switzerland, for example, PwC assumes that digitalization of communication between doctors and hospitals could lower process costs by 90 percent. This little alpine democracy, with a tenth of Germany’s population, could save 100 million Swiss francs per year. How much could Germany save?

Christmas donation from EASY: About €6,000 for the local initiative “WiM – Willkommen in Mülheim (Welcome to Mülheim)”

Spendenübergabe bei EASY (v.l.n.r. Martina Appold, Willy Cremers, Anoar Derbo & Steffi Tapp)Handing over the donation at EASY (from left to right: Martina Appold, Willy Cremers, Anoar Derbo, and Steffi Tapp)

The resultant sum left nearly all those involved “flabbergasted”: About €6,000 were collected in a fundraising campaign, organized by EASY SOFTWARE AG, on behalf of the local initiative “WiM – Willkommen in Mülheim (Welcome to Mülheim)”. “We’re fully aware that companies may also take on social responsibility in the current situation regarding Germany’s refugee influx so, as a Mülheim-based company, getting involved in our hometown seemed an obvious choice,” says EASY CEO Willy Cremers, commenting on this charitable donation.

 

“Although, like others, EASY SOFTWARE AG is unable to save the world at the last minute, we still hope that we were able to make a small contribution through our fundraising campaign to improve at least the situation of these newcomers to Mülheim. It’s simply magnificent how our employees and executive have joined forces to serve such a good cause,” adds company spokesman Joachim Brysch.

 

Instead of sending Christmas cards to partners and customers, EASY decided to launch a fundraising campaign this year. The organization WiM was selected from among a list of prospective beneficiaries. Under the direction of its founder, Reinard Jehles, this organization distributes donations of food, clothes and money to people seeking refuge in Mülheim from persecution and war in their home countries. More than 80 volunteers working in this local initiative are looking after people arriving in Mülheim, with many refugees themselves now being involved as volunteers.

 

EASY SOFTWARE AG placed a donation box at its premises which met with a positive response from its employees. Thus the “EASYans” collected a total sum of €6,079.10, which was handed over as a check by Willy Cremers and Martina Appold to the WiM executive on December 9, 2015.

 

“We’d never ever have thought we’d receive such a sum,” said Steffi Tapp and Anoar Derbo of WiM, visibly delighted with the Christmas donation from EASY. “The money comes at the right time and we already have a few ideas on how to actually use it”

 

EASY ECM Suite: More Speed, Less Work!

How many steps did you used to have to go through to connect EASY DMS with EASY Archive server? The answer: quite a few. Users didn’t just need an XML server, but also pools, views, and above all a large number of schemes with all sorts of fields. Users had to create these fields once in EASY DMS and once in EASY Archive, further hindering a speedy launch.

Thanks to the EASY ECM Suite, those days are past. The EASY ECM Suite works with adaptive schemes instead. Even during installation, the setup creates multiple adaptive data pools for the EASY Archive. These “feed” the main application – EASY DMS – with documents, or full-text files. What’s new about this system is that the solution “only” uses the archive section for storage. EASY DMS is responsible for management, and EASY Archive can be easily administered through a web interface that’s intuitive to operate and essentially identical with the familiar desktop client with regards to the functions it offers.

 

Perfect Teamwork

The Administration Client for EASY Archive is still available, just as before, but users generally don’t need it. Never before have EASY DMS and EASY Archive worked together so efficiently and cleanly. It’s even possible for integrators to connect, for example, an ERP solution directly to the Archive through the EASY interface – EBIS – without having to create new fields in the Archive to do so. This greatly lessens the complexity of project implementation.

 

Two Times the Search Engines

Another advantage of the EASY ECM Suite is that the spooler import can even search through and clean directories independently and quickly. In the Showcase at EASY WORLD 2015, it managed 1,000 documents under 10 seconds – to date, the quickest spooler import an EASY solution has ever completed.

But how can you find documents when needed in the adaptive data pools? Not that much has changed for users – they will search using keywords or fields just as before. In the background, however, two powerful search engines will be working together for the first time.  The advantage of this solution is that it is extremely high-performing, failsafe, scalable, and essentially predestined for large amounts of data and searches in adaptive pools.

The EASY ECM Suite offers the best conditions for quick installation, fast start-up, and – above all – more efficiency in everyday work.

Release 1.0: The new EASY Discovery available starting 12.15.2015

Data is the oil of the future. But just like oil, information isn’t always easy to find, even if it is available digitally. Users need to work with an average of four systems in order to gain a complete understanding of a business transaction. The information they need isn’t just located in internal IT systems, but is also on the web, in the cloud, and on social networks. Information is often hidden – in documents, e-mails, or in the heads of experts.

 

The Challenges

That’s why solutions that deliver information in an intelligent way will be so indispensable for the future. The solutions of the future will be able to independently extract information hidden in existing solutions, automatically correlate this information to info from external sources such as the internet, cloud services, or e-mail, and then proactively deliver it to employees in the context of their respective roles and current duties. Doesn’t that sound a lot quicker, simpler, and ultimately better?

 

The Solution

Our solution is EASY Discovery, designed for just these types of challenges. EASY Discovery continuously researches for context-relevant content in the background while employees continue their everyday work. When needed, our solution presents the results it’s discovered with just one click. The user doesn’t need to formulate a search request or change course from their current task. The system also always monitors individual authorizations for accessing information.

 

The Result

The result is that workers are better able to obtain information, which leads to a higher level of customer-orientation. Employee motivation increases at the same time, as does employee satisfaction. The quality of information acquired increases, alongside productivity and workplace efficiency in processes that require large amounts of information. Another important factor is an increase in the reliability and quality of decisions made.

EASY Discovery will be available to all EASY partners, customers, and other interested parties starting on December 15th, 2015. You can, as always, also find more information on EASY Discovery on our website: easy.de.

Release 1.0: The new EASY Discovery available starting 12.15.2015

Data is the oil of the future. But just like oil, information isn’t always easy to find, even if it is available digitally. Users need to work with an average of four systems in order to gain a complete understanding of a business transaction. The information they need isn’t just located in internal IT systems, but is also on the web, in the cloud, and on social networks. Information is often hidden – in documents, e-mails, or in the heads of experts.

 

The Challenges

That’s why solutions that deliver information in an intelligent way will be so indispensable for the future. The solutions of the future will be able to independently extract information hidden in existing solutions, automatically correlate this information to info from external sources such as the internet, cloud services, or e-mail, and then proactively deliver it to employees in the context of their respective roles and current duties. Doesn’t that sound a lot quicker, simpler, and ultimately better?

 

The Solution

Our solution is EASY Discovery, designed for just these types of challenges. EASY Discovery continuously researches for context-relevant content in the background while employees continue their everyday work. When needed, our solution presents the results it’s discovered with just one click. The user doesn’t need to formulate a search request or change course from their current task. The system also always monitors individual authorizations for accessing information.

 

The Result

The result is that workers are better able to obtain information, which leads to a higher level of customer-orientation. Employee motivation increases at the same time, as does employee satisfaction. The quality of information acquired increases, alongside productivity and workplace efficiency in processes that require large amounts of information. Another important factor is an increase in the reliability and quality of decisions made.

EASY Discovery will be available to all EASY partners, customers, and other interested parties starting on December 15th, 2015. You can, as always, also find more information on EASY Discovery on our website: easy.de.

EASY partners can find more complete information, marketing materials, and download access on the EASY Extranet.

Video of EASY WORLD 2015 online now

Want to enjoy the best moments from EASY WORLD 2015 one more time? No problem: a video with highlights from our most important partner, client, and stakeholder events is now available on our website. EASY is pleased to provide all visitors to our top conference of the year a fresh and engaging review. Anyone who was unable to take part in the event can get a sense of how diverse it was once again this year. The mood at this year’s conference was especially positive, as statements from our guests make clear. It’s no wonder the event was such a success – EASY was celebrating its 25th birthday, after all – a worthy backdrop for the occasion.

You can view the full-length video below.

HRW Career Fair: EASY Pays a Visit to Tomorrow’s Workforce

The Hochschule Ruhr West (University of Applied Sciences Ruhr West) staged the HRW Career Fair on its Mülheimer Campus for the fourth time recently. The fair is an opportunity for interested students and graduates to make contact with companies and firms. EASY SOFTWARE AG took part – with our corporate headquarters being located in Mühlheim, the fair was kind of a “home game” for us. EASY informed students about what it’s like to work for the company and the kinds of fields available at EASY both during their studies and after graduation.

Students showed the greatest interest in future-focused topics such as work-study programs or study abroad semesters working with international EASY subsidiaries. But products and services offered by EASY SOFTWARE AG were also well received by the workforce of tomorrow. “It was fun to give advice to the young people and talk with them,” Alexandra Horst from the EASY HR department stated to sum up the event. She was on site alongside Hans-Joachim Gartz, one of our many project developers at EASY.

 

Fourth edition breaks exhibitor record

A total of 53 companies, professional associations, and institutions were on hand at the HRW Career Fair on the Mülheim campus to provide information on career opportunities and hold discussions with qualified young professionals. This was such a large number of participants that the career fair set a new exhibitor record. Presenters offered insight into a large number of interesting fields and into topics related to job applications, interviews, and salary negotiations in a total of 14 professional talks. Besides these diverse speeches, a free photo shoot and an application document check-up helped round off the successful afternoon event. Also, for the first time the fair included the “HRW Starters” idea contest, during which students and staff could submit business, product, or service ideas.

EASY Tip: E-Recruiting as a Competitive Advantage

Applicant management and E-recruiting – even just two years ago, these were still marginal topics. But today, more and more companies are choosing to search for personnel efficiently over the internet. Company-owned career pages, online job advertisements, and the development of a unique employer brand are ideas more and more companies are considering. But how can you establish a simple applicant management system and ensure you can use it for a competitive advantage over other companies? IT can help.

 

Employers provide a glimpse into everyday operations

47 percent of employers today post photos from everyday operations on the job. Employees provide first-hand reports about their positions on the site – exactly the sort of thing that interests applicants. There’s a reason the startup Whatchado is a success story. It shows jobs and employees “as they really are.” The internet makes this possible, holding both opportunities and risks for companies.

 

Impatient by nature…

This represents a fundamental shift for HR departments. If companies want to win the battle to hire the best workers, they have to move away from passively inserting job advertisements and towards active applicant management. Applicants, after all, are impatient by nature. No wonder – they’ve invested quite a bit of time in their CVs and cover letters, and in self-promotion.

 

Quick reaction times are important

If nothing comes back to them from the company, this can cause major disappointment. Applicants can lose interest quickly, or receive commitments from another company that was able to react faster. According to current studies, an applicant’s patience typically lasts about seven days.

 

Easier said than done?

This is where the problems start for many companies: they insert expensive text-based ads on current jobs portals. All applicant e-mails then land in a mailbox that gets checked occasionally. This check isn’t necessarily part of everyday operations. Two or three candidates are then invited for an interview. True – you could make things easy on yourself and use an autoresponder – but plenty of employers don’t understand how to work with these, or simply forget to set one up. This means multiple applications might go unanswered. In some cases, a rejection letter never even gets sent out. Applicants are right to expect a minimum level of personal appreciation, after all. If they don’t receive it, they might air their displeasure on social media, where a poor employer image can spread extremely quickly.

 

Problems with Standards

Many employers forget that in today’s market, they might be the ones wooing new workers, instead of the other way around. More and more job-seekers are using assessment portals like kununu, meinchef, or glassdoor. Companies that want to score there should act in a transparent, professional manner even during the application process. Often, however, this part of the process fails due to very simple standards – antiquated technology, for instance, or time-intensive application forms.

Here are a couple of tips for how you can make the application process as comfortable as possible for new, talented workers:

 

Make things quick and easy

Submitting an application should be as quick and easy as possible for the applicant. Surveys prove: filling out an online application shouldn’t take more than 10 to 20 minutes. 50 percent of survey participants won’t even apply for a job if the process takes longer than half an hour.

 

No applications via smartphone

The process should be quick. However, applicants have a hard time imagining applying via smartphone or a tablet PC. Almost 67 percent aren’t interested in the option because displays and keyboards are too small. Applicants don’t, however, want to do without the option of viewing position descriptions on apps and websites. The majority of applicants call these up on mobile devices.

 

Use applicant management to ensure quick responses

Applicant management includes the entirety of the process, from posting a position to managing applicant data and selecting a new employee. An IT-supported solution can simplify the process, allowing HR departments to save time and money.

Explanations of job functions can be automatically included in job descriptions and published on the company homepage, external job portals, or social media platforms with just a click. A glance at the digital applicant file is all you need to call up all applicant data and all communication with a prospective employee.

 

Using speed as a competitive Advantage

Automated workflows and reminders provide applicants speedy feedback. This results in a clear competitive advantage for companies battling for the high-potential prospective employees in generations Y and Z.