According to the Bitkom trade association, half of mid-sized businesses with 100 or more employees use an ECM. 60 percent use the ECM for document management, 54 percent as an archive, and 39 percent for digital invoicing workflows. ECMs are trendy, that much is clear. But how important the choice of the right provider is was recently confirmed by a statement from the Digital Council in Wiesbaden.
Tax authorities complete targeted audits
This association is a UN accredited diplomatic and economic organization with consultant status at the United Nations Economic and Social Council. And on its website, it says that the new version of the “Policies for proper bookkeeping and record storage, logging, documents in electronic form, and data access” (GoBD) – in effect since the beginning of this year – serves the tax authorities as a starting point for targeted company audits.
Specialists seek weak points
The organization reported that financial authorities already use specialists to systematically feel out DMS solutions implemented by companies for weak spots regarding compliance with the GoBD during company audits. If the financial agencies find a problem, things can get expensive, since the authorities will be the ones estimating company value.
Keep your eyes open when purchasing an ECM
So should you not use a DMS? Do without enterprise content management? Stick your head in the sand? No, that’s never been a good survival strategy – and it’s certainly not now in the days of the digital revolution. The advantages are too great, and the risks too small. If you choose an ECM partner provider who approaches development and implementation with the right, long-term, proven expertise, process knowledge, and an understanding of legal requirements, you’ll be on the safe side.